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Special Collections & Archives: Duplication & Use Fees


You will need to submit our Duplication Request Form to order reproductions of photographs, oral histories, music recordings and film or video. Duplication fees apply for any use other than EKU class projects or EKU office use. Some material may not be available for copying due to restrictions. 


All reproductions are sold for personal/reference use only, and may not be displayed, published or broadcast in any format without payment of appropriate use fees. All responsibility for questions of copyright that may arise in copying and in use of the copies must be assumed by the user.


Payment can be made with check, or the patron can request to make an electronic payment. More information will be provided to the patron if they request an electronic payment method. 


All checks should be made payable to Eastern Kentucky University and should be mailed to:


Eastern Kentucky University
Special Collections & Archives - Library 126
521 Lancaster Ave.
Richmond, KY 40475

Duplication Fees


150 dpi image scans available by e-mail or through Dropbox (per image plus any applicable use fees for publication in print or media) $5.00
300 dpi image scans available by e-mail or through Dropbox (per image plus any applicable use fees for publication in print or media) $10.00



.pdf available by e-mail or through Dropbox. Manuscripts are digitized at the descriptive level, typically a folder. The number of pages in a folder can vary from 1 to 200. Processing includes a $5.00 and 25 cents per page.  Varied



DVD of previously digitized material (per disc sent plus any applicable use fees) $15.00

NOTE: If the film or videotape requested is not currently available on DVD, the cost of transfer to DVD will need to be determined and paid before the reproduction is made. 



Compact Disc (per interview plus any applicable use fees) $10.00


All of the above mentioned fees include applicable taxes and are subject to change without notice. Due to the nature of the material being copied, we cannot guarantee the quality of any reproduction. All sales are final. 


NOTE: Normal delivery time for all services is 2 weeks, except in the case of film and video duplication. The digitization of those materials is completed by an outside vendor and we cannot guarantee a delivery time. Payment in full is required before an order will be processed. 

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